Part Time Administrative Assistant

Foundation Partners Group
Happy Valley, OR
United States

Funeral - Cemetery
Manages Others
Experience Required
Degree Required
Security Clearance Required
Employment Type
PartTime/Full Time
Work Schedule

Job Description
Revolutionizing the funeral industry means blazing new trails, creating new ideas, developing strong relationships, preserving legacies, and compassionately caring for Families. With over 80 locations across the country, Foundation Partners Group is continuing to expand their reach, but we only do this with exceptional team members ready to embrace the future of the funeral industry.

You served our country every day and brought passion, core values and talent to our armed services. We believe those same characteristics are essential to success at Foundation Partners.

We currently have an opening for a Part-Time Administrative Assistant at Sunnyside Little Chapel of the Chimes and Memorial Garden in Happy Valley, Oregon. The part-time Administrative Assistant is responsible for performing general office administrative support functions, ensuring that administrative functions run smoothly, efficiently and according to Company policies and procedures.

Overview & Responsibilities:

  • Daily reviews Company website and e-mail for all inquiries into pre-registration and newly registered clients for follow-up
  • Enters newly registered members into Sesame software system
  • Prints wallet cards and certificates
  • Prints new member letters from Sesame
  • Pulls files for payments and filing
  • Mails membership information and materials upon request
  • Updates client address and contact information
  • Provides replacement wallet cards and copies upon request
  • Preparing current value letters
  • Answers pre-need related questions via phone and email as necessary
  • Works directly with the public
  • Answers calls in a timely fashion from a multi-line phone system
  • Records and delivers accurate messages for fellow staff
  • Processes and maintains pre-need files
  • Accurate data entry
  • Responds and attends to inquiries as required
  • Assists in typical office duties
  • Assists with the cleaning and light maintenance of facilities and office equipment
  • Generates correspondence as necessary – intro, follow-up, paid in full, etc.
  • Carries out other responsibilities that may be reasonably assigned
Job Requirements
• Computer proficiency with Microsoft Office tools, Word, Excel, and Outlook
• Able to use and learn multiple computer software and systems and other office equipment
• Strong communication and active listening skills
• Strong written communication and grammatical skills, with ability to proof own work and the work of others
• Excellent quality and accuracy of work with attention to detail
• Great customer service and internal service skills
• Organizational and planning skills; time management skills and the ability to prioritize work
• Ability to establish and maintain effective internal and external work processes
• Flexibility to work on call schedule to include occasional weekends, holidays and late hours
Foundation Partners Group
Jennifer Pitman
4901 Vineland Road Suite 300
Orlando FL 32811
United States